Tender Packages
EPC/EPCM tenders, RFQ/RFP, ITB documents and submission forms
Tender & Estimating Documentation
Tender and estimating documentation translation
We translate BoQ, cost estimates, RFQ/RFP packages, equipment specifications, EPC contracts, bidder clarifications and commercial-technical submissions while preserving figures, units, tables and terminology.
Operating since 2007
in engineering and energy
2.6M+
pages of technical documentation in major projects
up to 1,000
pages per day for urgent tender packages
Trusted by industrial and international companies
Reduce multilingual project risks before they lead to delays and rework
On large projects, managers, engineers, contractors and suppliers need to understand documents in the same way. We align terminology, file versions and translation deadlines so language discrepancies do not bring work to a halt.
Clients stay with us
One team that remembers your project
Your dedicated team remembers the facility specifics, agreed terminology and document handling rules.
01
Knowledge of your facility
We retain terminology, decision history and facility specifics.
02
Stable team
Dedicated specialists know your style, schedule and requirements.
03
One quality standard
Terminology, formatting and review rules remain consistent throughout the project.
0%
additional explanations between project stages
Projects and workflows
Tender Support for EPC and Procurement Teams
We help EPC contractors, engineering companies and industrial suppliers translate tender packages, procurement documents and project correspondence accurately and on time.
EPC tender packages
Procurement RFQ/RFP
Equipment specifications
BoQ and estimating files
Bidder clarification rounds
Technical proposals
Commercial submissions
Document Control workflows
Contact & Support
Contact the
project office
Our managers will discuss document volume, languages, terminology requirements and delivery deadlines for completed files.
We will estimate cost and timeline
Documents we translate
Tender, BoQ and Procurement Packages
Documentation for every stage of tender preparation, procurement, evaluation and submission.
BoQ and Estimates
Bills of quantities, cost estimates, pricing schedules and material take-offs
Specifications and Datasheets
Equipment specifications, datasheets, technical schedules and appendices
Clarifications and Supplier Responses
Bidder questions, addenda, vendor offers, responses and deviations
Contracts and Commercial Terms
FIDIC forms, contract conditions, commercial forms and correspondence
HSE, QA/QC and Submission
HSE, ITP, method statements, compliance matrices and checklists
Technical translation should support project work, not create new questions.
Responsibility for results
Work with a team that understands deadlines, documents and project requirements.
For Complex EPC Projects
Helping EPC Teams Deliver Documentation on Time
These are the situations where tender, estimating and procurement teams usually bring us in.
Tender or RFQ/RFP submission deadline is close
BoQ, cost estimates and equipment lists must keep their tables and figures
Technical and commercial terms must stay aligned across the package
Bidder clarifications or supplier responses need fast translation
Units, quantities, currencies and formulas require careful QA
Large tender packages require NDA and controlled delivery
International award
Global Recognition
HELVETIA is a recipient of the international Highest Hallmark award. The diploma from the Leaders of the XXI Century programme confirms our commitment to clients: “for high product quality and consistent attention to customers’ interests.” Your trust is our greatest award.
How we reduce project risk
Technical translation that protects deadlines, safety and budget
Same terms in every file
P&ID, datasheets, RFQ packages and OEM manuals use one approved terminology base.
Volume under control
Dedicated teams and Translation Memory keep large packages consistent without slowing tender or EPC milestones.
Ready for site use
Commissioning, shutdown, PTW and HAZOP documents are translated so engineers and site teams can act without extra clarification.
Estimate my project
You can attach one file or a complete document package if available. We will assess the scope, timeline and cost. Alternatively, email us at info@helvetia.kz or message us on WhatsApp.
How We Ensure Quality
A simple workflow for accurate technical translations
01
Project Analysis
Documents, disciplines, terminology, deadlines and delivery requirements.
02
Terminology Setup
Project glossary and Translation Memory for consistent terminology.
03
Technical Translation
Engineering translation with technical editing and terminology checks.
04
Final Quality Control
QA review and delivery in the required formats and document systems.
Formats, standards and systems
We work in the formats your project team uses
AutoCAD DWGMicroStation DGNSmartPlantAVEVANavisworksPrimavera schedulesPDF markupsExcel BoQDOCX / XLSXAconex
Project Experience & Proof
International-level
validation
Our competence is confirmed by official letters of recommendation from leading EPC contractors and industrial holdings.
Frequent questions
What tender and estimating teams ask before start
Can you protect formulas, units and quantities in BoQ files?
Yes. We preserve Excel structure where required and QA checks units, quantities, equipment ratings, table alignment and untranslated segments before delivery.
Can urgent tender packages be translated without losing consistency?
Yes. We split the package by section, keep one glossary and Translation Memory, and prioritize ITB, BoQ, specs and clarification files by submission risk.
Do you understand commercial-technical tender wording?
Yes. We handle scope, exclusions, assumptions, deviations, FIDIC terms and technical schedules so the translated submission remains coherent for evaluators.
Can you preserve submission format and appendices?
Yes. We keep numbering, tables, section names, document codes, references, response forms and appendix structure so the package can be submitted without manual rebuilding.
How do you handle supplier responses and bidder clarifications?
We separate technical, commercial and contractual questions, fix terminology and check that supplier responses, deviations and clarifications stay aligned with the BoQ, specifications and tender conditions.
HELVETIA
EPC Translations
Technical clarity since 2007