Numbers and units stay controlled
We pay special attention to quantities, units of measure, equipment ratings, currency fields, table structure and references between BoQ, specifications and drawings.
Tender & Estimating Documentation
Tender and estimating documentation translation
We translate BoQ, cost estimates, RFQ/RFP packages, equipment specifications, EPC contracts, bidder clarifications and commercial-technical submissions while preserving figures, units, tables and terminology.
Operating since 2007
in engineering and energy
2.6M+
pages of technical documentation in major projects
up to 1,000
pages per day for urgent tender packages
When to involve HELVETIA
When tender documents must be clear, consistent and submitted on time
These are the situations where tender, estimating and procurement teams usually bring us in.
Tender or RFQ/RFP submission deadline is close
BoQ, cost estimates and equipment lists must keep their tables and figures
Technical and commercial terms must stay aligned across the package
Bidder clarifications or supplier responses need fast translation
Units, quantities, currencies and formulas require careful QA
Large tender packages require NDA and controlled delivery
How we reduce project risk
Technical translation that protects deadlines, budgets and tender clarity
Tender documentation combines technical scope, commercial terms, quantities, units, pricing logic and contractual requirements. We help project teams submit multilingual packages without losing meaning in specifications, BoQ, clarifications or compliance responses.
Fast turnaround for tender deadlines
Dedicated teams and Translation Memory workflows support urgent RFQ/RFP packages, addenda, bidder questions, supplier responses and last-minute clarifications.
Technical and commercial meaning aligned
Engineering translators and editors preserve the link between technical scope, contract clauses, procurement requirements, exclusions, assumptions and deliverables.
Documents we translate
From BoQ and estimates to RFQ/RFP, specifications and contracts
Send one file or the full package. We work with documents used by tender teams, estimators, procurement, engineers, legal teams and project managers.
EPC/EPCM tender packages, RFQ, RFP and ITB documents
Bills of quantities, BoQ tables and material take-offs
Cost estimates, pricing schedules and commercial forms
Equipment specifications, datasheets and technical schedules
Scope of work, employer requirements and technical appendices
Bidder clarifications, addenda and tender correspondence
Vendor offers, supplier responses and technical deviations
Contract forms, FIDIC terms and commercial conditions
HSE, QA/QC, ITP and project execution requirements
Method statements, schedules and delivery milestones
Excel workbooks, PDF packages and DOCX tender forms
Submission checklists and compliance matrices
Need to translate tender or estimating documentation?
Send 1-2 files, the language pair, deadline and target format. We will estimate cost, timing and the delivery workflow within 1 hour.
How we control quality
A clear workflow for figures, tables and technical-commercial meaning
The workflow is designed for compressed procurement schedules. We combine terminology setup, parallel production and QA checks so tender teams can submit coherent packages.
01
Tender intake and deadline mapping
We analyze submission date, document types, file formats, table complexity, scope disciplines, language pair and priority sections before starting work.
02
Glossary and Translation Memory setup
Key terms for equipment, scope items, contractual clauses, units, abbreviations and notes are aligned before production to keep the package consistent.
03
Parallel engineering translation and editing
Specialized translators process technical, commercial and legal-technical sections while editors check numbers, units, terminology, references and table logic.
04
Final QA and tender-ready delivery
We check untranslated segments, numeric consistency, units, tags, formatting, cross-references and file completeness before delivery in DOCX, XLSX, PDF/OCR or agreed format.
Formats, standards and systems
We work in the formats your tender and procurement team uses
We preserve table structure, revision logic, document codes and submission formatting while working with engineering, procurement and contract documentation.
Tender Documents
RFQRFPITBBoQScope of WorkCompliance matrices
Formats
DOCXXLSXPDF/OCRExcel BoQPDF markupsScanned files
Project Delivery
AconexSharePointProjectWiseFIDICTransmittalsRevision logs
Projects and workflows
Tender support for EPC, procurement and project teams
We support tender translation across engineering sectors where deadlines, quantities, specifications and contractual wording directly affect bid quality.
EPC tender packages
Procurement RFQ/RFP
Equipment specifications
BoQ and estimating files
Bidder clarification rounds
Technical proposals
Commercial submissions
Document Control workflows
Tender package
EPC tender submission
Technical and commercial tender packages translated under compressed deadlines with terminology and numeric QA.
Tender package
BoQ & estimates
Excel BoQ, cost schedules, material take-offs and pricing forms processed with attention to units, formulas and table structure.
Tender package
Supplier offers
Vendor proposals, equipment datasheets, exceptions, deviations and clarification responses prepared for technical review.
Tender package
Contract appendices
FIDIC forms, scope appendices, employer requirements, commercial conditions and correspondence translated with legal-technical consistency.
Delivery formats
Deliverables ready for submission and review
We deliver tender files in formats that match procurement workflows, preserving tables, numbering, references, document codes and revision status.
Translated DOCXTranslated XLSXBilingual PDFPDF/OCRExcel BoQCompliance matricesClarification logsTechnical schedulesCommercial formsQA reportProject glossarySubmission package
Frequent questions
What tender and estimating teams ask before start
Practical answers on EPC tender deadlines, BoQ, Excel files, bidder clarifications, specifications and commercial-technical consistency.
Can you translate urgent EPC tender packages?
Yes. We can allocate a dedicated team for urgent RFQ/RFP/ITB packages, bidder clarifications, addenda and submission documents.
Do you work with BoQ and Excel estimate files?
Yes. We translate BoQ, cost estimates, pricing schedules and material take-offs while preserving table structure, units, formulas where required and terminology.
How do you control numbers and units?
Final QA includes checks for numeric consistency, units of measure, equipment ratings, references, tags, table alignment and untranslated segments.
Can you translate equipment specifications?
Yes. We work with datasheets, technical schedules, equipment lists, vendor offers, deviations, exceptions and procurement correspondence.
Do you translate commercial and contract sections too?
Yes. We translate commercial forms, FIDIC terms, scope appendices, employer requirements, assumptions, exclusions and claims-related tender correspondence.
Reduce multilingual project risks before they lead to delays and rework
On large projects, managers, engineers, contractors and suppliers need to understand documents in the same way. We align terminology, file versions and translation deadlines so language discrepancies do not bring work to a halt.
NDA before document review
Preliminary document review
Average response time: within 45 min
Clients stay with us
One team that remembers your project
Your dedicated team remembers the facility specifics, agreed terminology and document handling rules.
01
Knowledge of your facility
We retain terminology, decision history and facility specifics.
02
Stable team
Dedicated specialists know your style, schedule and requirements.
03
One quality standard
Terminology, formatting and review rules remain consistent throughout the project.
0%
additional explanations between project stages
Contact & Support
Contact the
project office
Our managers will discuss document volume, languages, terminology requirements and delivery deadlines for completed files.
We will estimate cost and timeline
Technical translation should support project work, not create new questions.
Responsibility for results
Work with a team that understands deadlines, documents and project requirements.